Hi, I’m Stephan, I create customized Notion environments and process automation for growing startup and agency teams
Minimize your busywork, maximize your flow
Rid your team of tedious, repetitive work and let them concentrate on what really creates value!
Grow with confidence!
Scaling your startup or agency shouldn’t feel chaotic. When data, files, and documents are scattered across countless apps, your team’s flow is disrupted—and so is your progress.
Let’s bring order to the chaos, allowing your team to focus on what they do best: creating, innovating, and driving your business forward.
Here’s how we’ll work together
Process Analysis & Optimization
We’ll dive deep into your current workflows, identifying bottlenecks and inefficiencies. Our tailored strategies streamline your internal processes, helping you reclaim valuable time and mental bandwidth.
Custom Notion Environments
Together we’ll design bespoke Notion workspaces that are intuitive, organized, and perfectly aligned with your team’s unique needs. Everything in one place—no more app-switching or lost information.
Process Automation
Let automation handle the repetitive, mundane tasks. From data entry to project management, we set up powerful automations using make.com, freeing up your team to focus on high-impact work.
Testimonials
Working with Stephan was not only remarkably uplifting and inspiring, the speed, precision and creativity surprised us. Our time spent on admin tasks has been cut in half! Highly recommended!
Mareike Graf, Founder and Animator at Monströös Animation Studio
Check out the 
monströös Animation Studio Case Study
Stephan made our lives so much easier! He set up the entire Notion system for us, that organized our product development, customer support, and marketing. Via automation and AI he enabled us to create dozens of customized SEO pages and bulk voucher creation in Stripe for our partners.
Simon Stellwag, Founder at Leih dir mein Auto
Check out the 
Leih dir mein Auto Case Study
Over the past five years, there have been very few days when I didn’t have Notion open—whether for organizing my personal life or streamlining business processes. I’m passionate about creating order from chaos and helping teams find their flow, and, as it turns out, I’m pretty good at it too.
My background spans Business, Accounting, Design Thinking, Innovation, and Entrepreneurship, giving me a unique skill set for analyzing and optimizing processes, automating tedious tasks, and turning challenges into opportunities.
My focus is always on what drives the most value for my clients’ teams—whether that means saving time, reducing friction, or creating space for more creative and meaningful work.
Where I Can Help
Seamless Projects | Project management
Imagine kicking off a new project with just a click—custom templates spring into action, organizing file structures and email folders automatically. Project managers gain real-time insights with intuitive dashboards, tracking progress seamlessly. When the project wraps, archiving everything is as easy as pressing a button. Let’s transform your project management from a time-consuming chore into a smooth, stress-free experience!
Make Admin Work Effortless | Admin tasks
Imagine generating a ready-to-send offer in Google Docs with just a click from your Notion database. Invoices automatically flow from Stripe as soon as your clients are ready to be billed. Say goodbye to endless back-and-forths—enjoy a seamless handover of information between your project and admin teams, making operations smoother and more efficient than ever.
Make meetings matter | Meeting Notes
Imagine every meeting transcribed automatically by AI, capturing every detail without lifting a finger. Picture walking into standups and weekly meetings with neatly packaged templates, always filled with the latest, most relevant information. Keep track of every decision and follow-up task effortlessly, turning meetings into a powerful tool for progress—not just a time sink.
Streamline your sales with smart automation | CRM and Sales Funnels
Imagine new leads appearing automatically in your CRM, complete with all the details you need—and an introductory call already scheduled in your calendar. Picture turning meeting notes into polished offers in under five minutes. Never miss a follow-up or email reply again. Gain clarity with a dashboard that highlights where clients drop off and pinpoints bottlenecks in your sales funnel. Let’s transform your sales process into a smooth, automated powerhouse!
Automate your outreach | Marketing
Imagine a content calendar that fills itself with fresh, strategic ideas pulled directly from your ideation system. Automated communication with your creative freelancers ensures their work is seamlessly delivered into your content management system—no emails, no back-and-forths. When it’s time to publish, a single click pushes your content to multiple platforms at once, maximizing reach with minimal effort.